Request for Qualification: ORGANIZATIONAL ASSESSMENT AND EFFICIENCY STUDY FOR THE CADDO BOSSIER PARISHES PORT COMMISSION
Posted Date: January 25, 2018
On or before 4:00 p.m., Central Daylight Time, February 28, 2018, the Caddo Bossier Parishes Port Commission, (“the Commission”) will receive Statements of Qualifications and Proposals (“the Statements”) from parties interested in assisting the Commission with an Organizational and Efficiency Study. A selection is expected to be made on or before April 9, 2018, and the consultant’s services would be utilized immediately thereafter. Informational pre-proposal meetings will be held at the address listed below on February 13, 2018 and February 20, 2018 at 2:00 p.m. The assistance sought may be needed only on a temporary basis. The Statements must be received in the Commission office at the address below prior to the deadline. All Statements received by the deadline will be opened at that time by the Executive Port Director or his designee and the names of the submitting parties, but not the contents of the Statements, will be made public at that time. Statements received after the deadline will not be accepted. All Statements received will become part of the public records of the Commission and will not be returned.
Interested parties should submit an original and ten (10) copies of their Statements by mail or hand delivery to:
Eric England, Executive Port Director
Caddo Bossier Parishes Port Commission
Further information on this RFQ&P may be obtained by contacting:
Further information on the Commission may be obtained by visiting the Commission’s website:
The selection of a consultant to provide the described scope of services will not be made on cost alone, but may be made based on the consideration of qualifications and related factors contained in this RFQ&P.
GENERAL SCOPE OF SERVICES
The Commission is a political subdivision of the State of Louisiana created by Acts 1962, No. 504 as Article VI, Section 32, an amendment to the Louisiana Constitution of 1921 approved November 6, 1962 and carried forward as R.S. 34:3158-3165 pursuant to Article 14, Section 16(A)(3) of the Louisiana Constitution of 1974 and Acts 1975, No. 66. The Port has all the powers and privileges granted to it by the constitution and statutes of the State of Louisiana including, but not limited to, the authority to incur debt, to issue bonds, to construct and maintain facilities and to regulate the commerce and traffic within the Caddo-Bossier Port area.
The Port is governed by a Board of nine Commissioners; one is appointed by the Bossier Parish Police Jury, two by the Caddo Parish Commission, four are appointed by the governing authority of the City of Shreveport, and two are appointed by the City of Bossier City. The Commissioners are not compensated for their services. They are, however, reimbursed in full for travel expenditures.
Title to all property and improvements operated by the Port is held for the public and vests in the Port for public administration, subject to the right of the Port to lease, sell or otherwise dispose of the property with proper public notice.
The Commission became operational in the mid-1990’s with the completion of the Red River/J. Bennett Johnston Waterway. For over the past two decades and with the exception of periods of time caused by flooding, the Commission has seen steady increases in its operations and number of tenants and customers. In addition, the Commission owns approximately 2,300 acres.
The Commission’s operations are comprised of three main areas of activity: (1) barge/maritime, (2) railroad and (3) property leases. In addition to these areas of activity, the Commission also collects a 2.5 mil property tax in Caddo and Bossier Parishes. The revenues from this property tax are primarily used for the retirement of debt, land acquisition and capital projects.
The Commission’s 20 employees carry out the day-to-day responsibilities with the Operations department being the largest department with ten employees. Other departments include: Finance & HR, Legal, Community Relations, Engineering and Business Development. As the Port has grown its operational activity to meet the needs of its customers and tenants, changes have been made to the organizational structure. The Commission is now seeking an independent consultant to review and assess the organizational structure, operational functions and levels of staffing and make recommendations that will improve efficiencies and enhance the organizational operations for current and future needs.
THE INFORMATION BEING SOUGHT BY THE COMMISSION WILL REQUIRE THE ACCOMPLISHMENT OF THE FOLLOWING TASKS
Conduct an examination of the Commission organizational structure and functions.
Assess the functional assignments and human resources required to perform current duties.
Identify supervisory ratios and, based on industry best practices and organizational needs, develop recommendations for appropriate supervisory ratios.
Evaluate staff scheduling and process for managing overtime.
Review department operational functions and workflow process.
Identify best practices and performance measures for each department.
Recommend an optimal organizational structure highlighting both current and future staffing requirements.
Provide salary ranges for each of the positions within the proposed organizational structure.
Provide recommendations for streamlining procedures and processes for department functions
Identify cost saving technologies to support current and future programs and operations.
Provide training recommendations to improve operations and support succession planning.
Determination of current organizational or operational efficiencies and areas in need of improvement.
Compare and contrast the Commission with other similar sized ports in the gulf coast region.
Determine a method of assessing the health of the culture, internal relationships and attitudes in the workplace. Depending on the outcome of the assessment, determine effective measures to improve those areas that may need addressing.
Determine cost saving measure that could be implemented that will allow similar or increased levels of service and that will improve overall efficiency.
INFORMATION REQUIRED FOR
STATEMENT OF QUALIFICATIONS AND PROPOSAL
The Statement of Qualifications and Proposal must clearly address each of the follow criteria in the order listed.
summary of those elements and approaches that the firm proposes to fulfill the goals and objectives of the contract.
I certify that the above information is correct and complete to the best of my knowledge. I also certify that to the best of my knowledge or belief, no commissioner or employee of the Caddo-Bossier Parishes Port Commission is financially interested, directly or indirectly, in my firm or in the purchase of services as described in this RFQ&P.
$2 Million General Aggregate, coverage to include:
Errors and Omissions
$500,000 each incident
$500,000 each employee
Proposals for will be evaluated based on the following criteria:
The Commission reserves the right to establish further criteria for evaluation of qualifications, to require additional submissions, to waive any informalities in submissions, to reject any or all submissions and to negotiate with successful parties.