Invitation for Bids: PortMiami - Cruise Terminal J Seawall Repairs
Posted Date: August 23, 2018

Deadline: 09/25/2018 2:00 PM

INVITATION TO BID

Miami-Dade County, hereinafter known as MDC, will receive bids for the CRUISE TERMINAL J SEAWALL REPAIRS, PROJECT NO. 2010-051.03, at the Office of the Clerk of the Board of County Commissioners, at the Stephen P. Clark Center, 111 N.W. First Street, Suite 17-202, Miami, Florida 33128 until 2:00 p.m. local time on September 25, 2018, or as modified by addendum.  Bids received after that time will not be considered, nor will qualified, segregated and/or incomplete Bids be considered, and will be returned unopened. The Contract, if awarded, will be awarded to the lowest responsive and responsible Bidder.  Received Bids will be publicly opened and read aloud. Interested parties are invited to attend.

NOTICE TO BIDDERS – FEDERAL FUNDING: This project, will seek  reimbursement, in part or whole from federal funds through the Federal Emergency Management Agency (FEMA) Public Assistance Program, and as such, bidder must comply with all applicable Federal Law, Regulations, Executive Orders, FEMA policies, procedures, and directives.

PROJECT DESCRIPTION: The Cruise Terminal J Seawall Repairs project is comprised of, but not limited to: maintenance of traffic and environmental protection, including construction of temporary fencing, barriers and gates to define the work area; demolition, excavation, removal of existing concrete cap, and excavation of upland area to expose tieback system connection; construction of new concrete cap, encapsulating the existing bulkhead and extending down to -3.0 feet (Mean Low Tide); backfilling and compacting excavated areas to match existing; installation of double-bitt deck fittings (marine bollards) and foam-filled fender system; extending the potable water and fire protection distribution system, providing fire hydrant and potable water stations, with concrete enclosures; paving apron area, including heavy-duty asphaltic concrete pavement and base; providing pavement markings and signage,  and any supportive ancillary tasks to the primary scope of services to successfully complete the project. The approved budget in the Request to Advertise is $9,812,593.62, and the contract duration is 365 calendar days as defined in the contract documents. All work shall be performed as per the Contract Documents.

Miami-Dade County, at its sole discretion may elect to negotiate with the apparent low bidder, provided that the scope of work of this solicitation remains the same.

Bid documents (available on Compact Disk) may be purchased beginning on August 23, 2018, at PORTMIAMI, Contracts, Procurement and Materials Management Section, 1007 North America Way, Suite 311, Miami, Florida 33132. The non-refundable fee for each set of Bid Documents is $20.00 and only checks or money orders are acceptable and shall be made payable to the MIAMI-DADE COUNTY SEAPORT DEPARTMENT. The Solicitation Coordinator for this project is Frank Ramirez who may be contacted via e-mail at sprfi@miamidade.gov, phone: (305) 347-5508, or fax (305) 347-4893.  One copy of the bid documents will be required to prepare a bid.

MDC has scheduled a Pre-Bid Conference at 10:00 AM local time on September 6, 2018, at the PORTMIAMI, 1007 North America Way, 5th Floor, PortMiami Conference Room, Miami, Florida 33132.  The Pre-Bid Conference is being held to answer any questions and/or concerns of prospective Bidders.  Attendance is mandatory and interested parties are required to attend.  A mandatory site visit will be conducted immediately after the pre-bid conference.

A government-issued photo ID (i.e., Driver’s License, Identification Card, Passport, etc.) is required to attend the site visit. Proposed Bidders attending the site visit are to submit the information below to sprfi@miamidade.gov, a minimum of 24 hours before the pre-bid meeting:

  • Name of individual attending the site visit as shown on their current driver’s license
  • Date of Birth
  • Driver’s license number & state issued.

Failure of a bidder to attend and sign the attendance sheet at a mandatory Pre-Bid Conference/Site Visit will result in the Contractor’s bid being rejected. If the bidder does not arrive on time for the pre-bid conference/site visit, there is no guarantee that he/she will be allowed to attend.

Miami-Dade County Contractor's Certification is required in one of the following categories: General Engineering, or other categories as applicable to Chapter 10 of the Miami-Dade County Code, or State of Florida General Contractor's License.

The following are Contract clarifications for this solicitation:

  • Office of the Inspector General Fee shall not be applicable as this Project is funded in part or whole from federal funds through the Federal Emergency Management Agency (FEMA) Public Assistance Program.
  • User Access Program Fee shall not be applicable as this Project is funded in part or whole from federal funds through the Federal Emergency Management Agency (FEMA) Public Assistance Program.
  • Community Workforce Program shall not be applicable as this Project is funded in part or whole from federal funds through the Federal Emergency Management Agency (FEMA) Public Assistance Program.
  • Residents First Training and Employment Program shall not be applicable as this Project is funded in part or whole from federal funds through the Federal Emergency Management Agency (FEMA) Public Assistance Program.
  • Small Business Enterprise measure(s) shall not be applicable as this Project is funded in part or whole from federal funds through the Federal Emergency Management Agency (FEMA) Public Assistance Program.

The Contractor must submit one (1) labeled and sealed envelope with the completed bid package.  The envelope will contain the bid form, and all of the other accompanying required documents. The envelope is due at the time and bid date specified in the advertisement.  The envelope will be opened on the bid submittal date and the prices read aloud.

All bids and forms required in conjunction with the bid shall be submitted on the forms provided by MDC and must be submitted in DUPLICATE, within a sealed envelope.  All required forms for the submission of bids are included in the Bid Documents Volume I.  All blank spaces for bid prices must be filled in ink, in figures and if required, in words as well.  In the event of any discrepancy in the entries for the price extension of any item, the unit price as shown in figures shall govern.  The sealed envelope shall be bearing on the outside the name of the Bidder, his address, the number of the project for which the bid is submitted and the date of the bid opening.

Bid Security must accompany each Bid and must be in an amount of not less than five percent of the highest Total Bid Price.  Bids may not be revoked nor withdrawn for 180 days after the Bid opening date. MDC reserves the right to waive any informalities or irregularities in any bid, to reject any or all Bids and/or to extend the bidding period.

Miami-Dade County’s “Cone of Silence”, Section 2-11.1(t) of the Code of Miami-Dade County, approved by the Board of County Commissioners, specifically prohibits communication in regard to this bid solicitation with County staff except as allowed by the Code.  The period covered by the “Cone of Silence” is defined in the code.

Bidders must file a copy of any written communication with the Clerk of the Board, which shall be available to any person upon request.  MDC shall respond in writing and file a copy with the Clerk of the Board, which shall be made available to any person upon request.  Written communications may also be in the form of e-mail addressed to Gyselle Pino at sprfi@miamidade.gov, with a copy to the Clerk of the Board at clerkbcc@miamidade.gov.